Privacy Notice

Last updated: July 2026

This notice explains how Vedomia Limited collects, uses and protects your personal data when you visit vedomia.com, use our tools, contact us, or purchase one of our products.

Who we are (data controller)

The data controller is Vedomia Limited, a company registered in Ireland (company number 796586), registered office: 4 Peatlands, Broomfield, Midleton, Co. Cork, P25 D658, Ireland. You can reach us at contact@vedomia.com or 083 847 5268.

What data we collect

Booking & contact forms: your name, email address, organisation name and preferred call slot when you book a Clarity Call or send us an enquiry.
Newsletter: your email address, if you choose to subscribe.
Free tools: our transparency audit, AI disclosure and process-map tools run in your browser. While you are simply using them, your answers stay on your device and are not sent to us.
Purchases: if you buy a paid product (for example the AI Transparency Evidence Pack or Process Map Pack, €99 each), the inputs used to generate your document — together with your name, email and billing details — are processed to create and deliver it. Payment and billing are handled by Stripe; we do not see or store your full card number.
Server logs: our host may record anonymised, aggregate visit data (pages, device type, country). This is log-based and does not use tracking cookies.

How we use your data

To respond to your enquiry or confirm a Clarity Call booking.
To generate and deliver any product you purchase, and to provide related support.
To send our newsletter, where you have subscribed (you can unsubscribe at any time).
To operate, secure and improve our website and services.

We do not sell or rent your personal data, and we do not share it for third-party marketing.

Legal basis (GDPR)

Contract — to deliver a product or service you have requested or purchased.
Legitimate interests — to respond to enquiries and to keep our website secure.
Consent — where you subscribe to our newsletter; you may withdraw consent at any time.

Who we share data with (processors)

We use a small number of trusted service providers who process personal data on our behalf, under contract:

Netlify — website hosting and secure storage of purchase inputs. Privacy policy.
Stripe — payment processing and invoicing when you make a purchase. Privacy policy.
Brevo — sending transactional emails (booking confirmations, product delivery) and our newsletter. Privacy policy.

Web fonts are served directly from vedomia.com (self-hosted), so browsing our site does not send your IP address to a font provider.

International transfers

Some of our processors (such as Stripe and Brevo) may process data outside the European Economic Area, including in the United States. Where they do, the transfer is protected by appropriate safeguards — such as the EU Standard Contractual Clauses and/or the EU–US Data Privacy Framework.

Data retention

Booking and enquiry details: up to 12 months, unless we are in an ongoing client relationship with you.
Purchase inputs stored to generate your document: automatically deleted after 90 days. Invoice and transaction records are kept for as long as Irish tax and company law require.
Newsletter subscription: until you unsubscribe.

Your rights

Under GDPR you have the right to access, correct, erase or restrict processing of your personal data, to object to processing, and to request portability. To exercise any right, email contact@vedomia.com. You also have the right to lodge a complaint with the Data Protection Commission Ireland (dataprotection.ie).

Cookies & local storage

We do not use analytics or advertising cookies. We use only strictly necessary local storage in your browser to remember your language choice and to preserve your in-progress work in the tools. Our host may set a strictly necessary cookie for form-submission security.

Changes to this notice

We may update this notice from time to time. The "Last updated" date above reflects the latest revision.

Contact

Questions about this notice? Write to contact@vedomia.com.