Write down how it really runs
FreeDescribe what actually happens. See every step, owner, decision, record and open point in one connected working map.
Start your programme →One programme · €99 for 12 months · Whole organisation · €450 including onboarding
Write your programme down once. Report it to anyone in minutes.
You already know how your programme runs. The trouble is where it lives: in emails, spreadsheets, shared folders and in the heads of the people doing the work. So every funder report, board paper, audit question and handover starts the same way — somebody rebuilds the whole story from scratch, under a deadline, hoping nothing important was missed.
Write it down once in Vedomia and that stops. The funder gets the progress report. The auditor gets the evidence and where it is kept. A new colleague gets the training. The people you serve get it in plain language. One source, four readers, no rebuilding — and each report comes out of it in minutes, not in the week before it is due.
See five sections of your own report before you pay anything.One programme or project · €99 for 12 months (one payment, no automatic renewal) · edit it all year as the work changes · seven editable Word reports generated from it whenever you need them · every report stays a Draft until your organisation approves it.
One clear path
Build it free. Keep it alive: €99 for 12 months.
You see your own steps, responsibilities, decisions, evidence gaps and audience views before payment. The purchase moves that exact reviewed process into your private Workspace, where it stays current and reports from itself.
See the report before you buy
Five content previewsCheck the same work through team, funder and auditor, and people views. Facts drafted from AI or a document must be confirmed before checkout.
Explore the illustrative example →Receive your Workspace — the report pack is inside
€99 for 12 monthsThe seven-file Report Pack and your Workspace sign-in link arrive by email within minutes: the reviewed process is already inside, ready to edit, view, share and report from all year. Every later report reflects the map as it is on that day.
Every report, in one Workspace: Quality Management Process File · Data Protection Processing Record · Team Training & Handover Guide · People Service Guide · Funder Delivery & Evidence Brief · Irish Charity Reporting · Pack Index — plus funder formats on request (SICAP narrative, LEADER implementation report, HSE Section 39 report, board summary, evidence index) and your funder’s own template, filled from the map.
Write your programme first →Inside the Workspace
This is where your process lives.
Not a document to file away. A private place your organisation returns to: to change a step, train a new colleague, show a funder one view, and produce the report without rebuilding anything.
“What still needs attention?”
Four explainable indicators — Visibility, Sequence, Justification, Auditability — as “8 of 10”, never a vanity score. Open points and one next best action, always.
Process Health, from the live map“How do we explain this to them?”
The same process for the people you serve, for training your team, and for auditors and funders. One map; the language and detail change for the audience.
People · Training · Assurance · Live report“Can they see only what they need?”
A read-only link per audience. What that audience should not see — risks, internal notes, evidence locations — is never in the link. Switch any link off in one click.
Private · Internal · Shared, enforced on the server“Is this the current version?”
The live report always reflects the map now. The snapshot pack freezes it — dated, versioned, seven editable Word files — for a board, funder or audit.
Live report and dated snapshots“What changed since the review?”
Every save is kept and described in plain counts — “2 steps renamed, 1 record confirmed”. Restore any version; nothing is ever deleted.
Version history you can read“Who can get in?”
Sign in with your email — a one-time link, no password. Stay signed in on trusted devices. Knowing a URL never opens a Workspace; being invited into it does.
Passwordless, private by designOne source · separate assurance schedules
Give each reviewer the evidence they need.
The Report Pack inside your Workspace keeps the facts connected while the obligations stay separate. Each schedule distinguishes evidence present, verification required, evidence missing and external assurance required.
“What must trustees be able to show?”
Prepare the activity, public-benefit, ownership and evidence route that can support the Annual Report and statutory record review.
Irish charity reporting readiness“What action and evidence support our declaration?”
Connect the six Governance Code principles to process evidence, gaps and trustee decisions without letting software declare compliance.
Governance Code evidence“Can we trace the grant from promise to proof?”
Show owned delivery, outputs, outcomes, records, risks and the items that still need the exact grant agreement or finance evidence.
Funder and grant assurance“Where does the source record live?”
Bridge service delivery to approvals, restricted funds and transaction evidence without pretending to replace accounts or audit.
Financial accountability bridge“How does this process support our QMS?”
Organise process-level evidence across context, leadership, planning, operation, evaluation and improvement.
ISO audit preparation“Can we explain the personal-data route?”
Show data touchpoints, access, storage, recipients and open decisions for lawful basis, retention, security and DPIA screening.
GDPR accountability evidenceWhat €99 for 12 months adds
Your process, alive inside Vedomia. No borrowed authority.
Responsibilities, procedures, visual maps, records, risks and measures stay connected in one living map you can keep changing. The report then separates what can support trustees, funders, finance, ISO and GDPR review from what still needs an accountant, auditor, DPO, regulator, certification body or board decision.
Build the process freeIf the free maps are all you need, keep them. Pay only when your process deserves a place to live.
Two Workspaces. Choose by what is difficult now.One Process Workspace — €99 for 12 months: one programme or service, its three views, links, history and every report exported from it. Organisation Workspace — €450 including onboarding: your core and support processes, how they hold each other up, and one organisation report you can review in ten minutes.
Organisation Workspace · €450 including onboarding
Three core processes. Three support processes. One report of how the organisation works — in ten minutes.
Your services are the core: the three processes that deliver what you exist for. Finance, people and data protection are the support: the three that hold the core up. The Organisation Workspace maps all six, shows which support process serves which service, rolls their health up into one picture, and generates the organisation report from live data — so reviewing how the whole organisation works takes ten minutes, not a week of asking around. In one 90-minute onboarding session we set it up with your leadership team.
Organisation Workspace
€450 including onboarding- One 90-minute onboarding session with your leadership team
- Three core and three support processes set up in your Workspace, with how they support each other
- Organisation health across all six, with open points and next actions
- The organisation report — generated from live data, reviewed in ten minutes, dated for board or funder
- Every view, share link and report pack, for 12 months
A structure your leadership owns and strengthens — not six completed audits. Scope, attendees and timing are confirmed in writing before the session.
Book a 15-minute fit check →A private Workspace, an editable report and a traceable evidence index.
The Workspace holds your living map for 12 months. The report exports name the records, their status and where they should be found. It does not copy the underlying evidence or independently verify it.
No borrowed authority.
It is not certification, legal advice, independent verification, auditor approval or proof that a reported result is true. Your organisation checks and approves it.
One payment. Report in minutes, Workspace within minutes.
After Stripe confirms payment, the report pack is generated and emailed automatically in minutes. Your Workspace sign-in — a one-time link to the same email, no password — follows within minutes. The €99 payment covers 12 months and does not renew automatically. Read the data path.
Nothing disappears, and nothing renews behind your back.
There is no automatic renewal and no card kept on file. Before the year ends you can export everything — every map, every saved version, the history and the reports — and keep it. If you do not renew, we delete your Workspace within 90 days, or sooner if you ask.
Your programme, not your participants.
The Workspace records how the work runs: steps, who is responsible, decisions, and which record proves what. It is not a case management system. Do not put individual case notes or special-category personal data in it — you do not need to, and the reports do not ask for it.
14 days, full refund, one email.
Write to contact@vedomia.com within 14 days and you get the money back, no questions asked. You keep every file you already exported. Stripe handles the payment and sends the invoice; Vedomia Ltd is not VAT-registered, so €99 for 12 months is the whole price, with nothing added.