Quality & Evidence Report builder
Vedomia Quality & Evidence Report
Build your first Quality & Evidence Report.
Show how work is delivered, who owns each step, and what evidence exists or is missing. Get one clear report for your team, funders, auditors and the people you serve.
Show how work is delivered, who owns each step, and what evidence exists or is missing. Get one clear report for your team, funders, auditors and the people you serve.
What does one report give us?
Start in minutes. Your first reviewable draft includes:
- One clear first draft to review with a funder, an auditor or a new colleague.
- A list of the steps that leave no record — a common starting point in audit preparation.
- The same process written three ways: for your team, for an audit, and for the person it is about.
Start the draft in minutes. Allow about 20–30 minutes to review it with someone who knows the work.
Your work becomes clear, consistent and ready to stand behind.
Choose one way to beginYou can correct every detail later.
Free No sign-up Three views included Take your time — no time limit
Your process · your evidence · your organisation stays in control
What should we map?
One model · three clear views
Make the quality of your organisation visible.
Two other free tests, if you want them.
These are separate checks that complement your Quality & Evidence Report. One is about AI, one about transparency. Both are free, no sign-up, about ten minutes each.
- Transparency Self-Audit How transparent is your organisation, honestly? Four pillars: Visibility, Sequence, Justification, Auditability. You get a score and a breakdown of each one. Take the audit · about 10 minutes →
- AI Transparency Check Where does AI enter your work, and what is worth saying out loud about it? Plain questions, no legal language. You end with draft wording to review internally. Check what applies to you →
Name it and open the editor
Your map is ready to personalise
The steps are already drafted. You give the process a name, then correct what is different in your organisation.
Selected No map chosen yet
Pick a map above first — then this opens your editor.
① Pick a template ② name your process — the map does the rest.
Standard phases give you a fast first draft. Allow about 20–30 minutes to review what is different with someone who knows the process.
Looking for SICAP, LEADER, EIP-AGRI, ESF+, ERDF, Interreg or another programme? Browse ready-made maps → Open the Programme Library →
Ways to work together.
Every paid engagement begins with a free demo.
Start here · free
Draw one of your processes.
Free
Free, right in your browser. Three views and a report-readiness review are included. Want to keep the process alive — and the seven-file Quality & Evidence Pack whenever you need it? The Vedomia Workspace is €99 a year.
Step 1 · see the whole picture
One critical area of your organisation on one page.
€450 one-off
One focused 90-minute working session with your management team. We connect one service area or up to three priority processes, name the ownership gaps and agree the next review actions. If the delivered starting structure is not useful, tell us within 7 days: you will not be charged, or we will refund you if already paid.
Free 15-minute product demo first · you only pay if you decide to go ahead.
Step 2 · build the system
Every process you run — transparent as never before.
Ask us for a price
We split your processes into core and supporting. We write each one out: who owns it, what it produces, what record it leaves. Then your team, your auditors and funders, and the people you serve all read from the same connected source. Scope and timetable are agreed after the demo.
Free 15-minute product demo first · you only pay if you decide to go ahead.
Vedomia supports organisational visibility, evidence readiness, funder reporting, audit preparation and FOI readiness where applicable. The tools on this site are free to use and run in your browser. The paid work is done with your people, and what you get are documents you own and keep — not a licence, a subscription, or a system to log into. Vedomia does not provide legal advice and does not certify regulatory compliance.
Why this map holds up
The detail is here when you want it — not in front of the work.
Better than asking a chatbot
A chatbot can draw a plausible diagram. Vedomia works differently: your process becomes structured facts, each with a source or a confirmation status. Fixed rules then show the same facts three ways — for the person, the team, and reviewers. Open points remain visible until your organisation resolves them. The result is a reviewable starting point, ready for your own approval process.
AI use is always marked
Any map whose data an AI helped draft carries a label saying so — on screen and in print. Every fact keeps a record of where it came from. Nothing becomes a confirmed fact about your organisation until you confirm it. We disclose AI use because people should be able to understand how information about a system was produced. It is our own practice, not a certification or legal assessment.
Usable when reading is hard
We design towards WCAG 2.1 AA and cognitive-accessibility guidance: short sentences, one idea per step, a predictable order, keyboard support, and no meaning carried by colour alone. The ‘For the people’ view exists for the same reason. Accessibility remains part of every release review; this statement is not a certification of conformance.
Built on process-quality principles
Every map records inputs, outputs, owners, evidence and review points. These are selected process and documented-information practices aligned with ISO 9001:2015 — not an audit, certification or assessment of conformity.
Free · No account · The Vedomia Workspace (€99 a year, report pack included) is there when you need it.
What happens to your data
While you edit, the working copy stays in this browser. Information leaves your device only when you choose AI assistance, create a share link, or request a generated report. Each action explains what is sent before you continue.
If you choose automated help, your text is used once to draft the map. Vedomia does not keep the file or its text.
How it works, in three moves
1 · Describe the real work and add a policy or other source if you have one. 2 · Vedomia drafts the steps, roles, records and open questions, while keeping source material separate from what your team confirms. 3 · Your team reviews the draft. The same shared process then becomes three audience views, a printable draft and an optional editable Word report. Only your organisation can approve the final version.
- 30 maps ready to open
- Three views: people, team, audit
- Works without an account
- EN · SK
Programme overview
Before mapping your internal process, here is how this programme is structured at national and European level — and where your organisation sits in the chain.
Want this in your inbox?
We’ll email this draft only. We keep your email and a short enquiry note for up to 12 months so we can recognise your request; no newsletter unless you opt in.
Seven focused files from one reviewed process
Built from the working report on screen. The final English-language editable Word uses the same reviewed version and may lay it out differently.
✎ Formal document details — optional here Document number, version, approvals and review dates. Fill them here, or leave them clearly marked for your organisation to complete in the full Word report.
Not sure what to write? Quick guide
Fast reports on what you do and how you do it — from one living map.
- Your process, alive — edit it whenever the work changes; every report is written from the version you have today.
- Reports in minutes, not weeks — seven editable Word files: quality, data protection, team training, people's guide, funder evidence, charity regulator, pack index.
- One map, three audiences — your team, the people you serve, and your funders or auditors each get their own view and their own report.
- Show, don't argue — a verifier link for your funder or LCDC, a printable card with QR for the people you serve, figures with their source.
What it is: a private Workspace for 12 months with seven editable Word reports, built from the exact process version you reviewed; open points stay visible until your team resolves them. What it is not: a statutory filing, certification, legal advice, independent verification or auditor approval.
14 days, full refund, no questions — one email.